Randstad Executive Assistant at Non-Profit Organization in San Francisco, California

Executive Assistant at Non-Profit Organization

job details:

  • location:San Francisco, CA

  • salary:$60,000 - $65,000 per year

  • date posted:Thursday, October 11, 2018

  • experience:Experienced

  • job type:Permanent

  • industry:Administrative and Support Services

  • reference:S_693663

  • questions:william.shuford@randstadusa.com415-397-1305

job description

Executive Assistant at Non-Profit Organization

Nonprofit physician education organization seeks an Executive Assistant to work directly with its Executive Director and President. The ideal Executive Assistant is a highly motivated, detail-oriented, bright, reliable, optimistic, organized, sharp, and proactive candidate who takes ownership of projects that directly impact the success of the organization.

Responsibilities:

Executive Support

  • Completes a broad variety of administrative tasks for the Executive Director (ED) including, managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

  • Communicates directly, and on behalf of the ED, with board members, staff, and others on matters related to ED's programmatic initiatives.

  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the ED, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

  • Provides a bridge for smooth communication between the ED's office and internal departments; demonstrating leadership to maintain credibility, trust, and support with staff.

  • Works closely and effectively with the ED to keep her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the ED updated.

  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the ED's ability to effectively lead.

  • Serves as the ED's administrative liaison to Board of Directors; prepare and maintain files of Board of Directors meeting materials.

Communications, Partnerships, and Outreach

  • Ensures that the company calendar and Outlook address book are kept up to date.

  • Edits and completes first drafts for written communications.

  • Works with the Strategic Initiatives team in coordinating the ED's outreach activities.

  • Follows up on contacts made by the ED and supports the cultivation of ongoing relationships.

Working hours: 8:00 AM - 5:00 PM

Skills:

  • Excellent organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, faculty, and external partners

  • Expert level written and verbal communication skills

  • Demonstrated proactive approaches to problem solving and decision making

  • Highly resourceful team player, with the ability to also be extremely effective independently

  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service and response

  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment

  • Forward looking thinker who actively seeks opportunities and proposes solutions

Education:

Bachelors

Experience:

Experienced

Qualifications:

  • Bachelor's degree preferred

  • Strong work tenure; experience supporting C-Level executives, preferably in a nonprofit organization

  • Experience and interest in internal and external communications and executive board development support

  • Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat.

This is a full-time, permanent placement position with an ASAP start date. Interviews are being scheduled this week. Please apply online and email your resume to william.shuford@randstadusa.com to begin consideration.

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law. San Francisco Fair Chance Ordinance: Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.