Randstad Receptionist in Haverhill, Massachusetts

Receptionist

job details:

  • location:Haverhill, MA

  • salary:$13.50 - $14 per hour

  • date posted:Friday, May 18, 2018

  • experience:Entry Level

  • job type:Temporary

  • industry:Administrative and Support Services

  • reference:S_645053

  • questions:antoinette.panza@randstadusa.com781-273-1472

job description

Our client in Haverhill, MA is looking for a Front Desk Receptionist: 1st Shift , 8:00 am to 5:00 pm Mon - Fri $13.50 to $14.00 per hour

Summary:

The Front Desk Receptionist is the first point of contact for visitors and callers. The receptionist operates a multi-line phone system to answer incoming calls, directs callers to appropriate personnel, and completes a variety of administrative tasks.

Responsibilities:

Job Responsibilities:

Opens the front door at 8 AM and locks the front door at 5 PM, Monday through Friday

Greets each visitor, caller, customer, and employee with courtesy and professionalism, contributing to a positive experience

Welcomes guests, determines nature of their business, and announces visitors to appropriate personnel. Explains and assists guests with proper GMPs when visiting to secure manufacturing areas as needed

Provides Accounts Receivable support: reviews and audits invoices, enters spreadsheet data with accuracy, produces reports using Excel and industry specific software, and other A/R tasks as assigned

Monitors visitor access, sign-in logs, departures, and guest badges. Maintains security awareness at all times

Operates multi-line phone system from 8 AM-5 PM, determines the purpose of calls, announces and forwards calls to appropriate personnel, department, or voice mail.

Updates staff contact and extension lists

Ensures that the front reception area is clean and welcoming. Reports any maintenance or cleaning issues, taking steps to remedy quickly

Answers questions about client and provides callers with directions and other information as appropriate

In the event of any emergency requiring staff/visitors to leave the building, ensures that staff and visitor logs are removed and taken from the building to outside meeting point

Distributes and accepts applications for employment. Ensures the security of applications until delivered to Human Resources

Maintains appointment diaries and conference room bookings

Organizes front desk supplies and support materials

Regular and punctual attendance

Working hours: 8 AM - 5 PM

Skills:

Qualifications

Minimum of one year office and receptionist/front of house experience

Excellent phone manner. Understanding and commitment to providing outstanding customer service

Neat and business-like appearance and manner

Prior multi-line phone experience. Familiar with the use of copy and fax machines

Outlook and Excel computer competencies combined with the ability and desire to acquire other skills as necessary

Able to maintain confidentiality and utilize sound judgment

Prioritize and plan work activities efficiently

Able to speak, write, and understand English fluently

Maintain neat and organized work areas

Perform other duties as assigned by supervisor

Able to work cooperatively with co-workers. A team player willing to offer and receive input, follow directions, and successfully complete assignments as directed

Professional behavior

Physical Demands and Work Environment (The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

In a generally quiet office environment, regularly required to: sit, use hands and fingers to handle and manipulate, frequently reach with arms, talk, hear, and understand English.

Occasionally able to stand, walk, bend, twist, kneel or crouch. Able to lift up to 20 pounds occasionally.

Visual Acuity for close and distant vision, ability to adjust focus.

Able to adjust to changing demands and environments quickly

Qualifications:

Must have a high school diploma or equivalent

Spanish speaking a plus

If you are interested, please email your resume to sherry.chuks@randstadusa.com

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.