Randstad IT Project Coordinator III in Chicago, Illinois

IT Project Coordinator III

job details:

  • location:Chicago, IL

  • date posted:Thursday, July 5, 2018

  • job type:Contract

  • industry:Accommodation and Food Services

  • reference:631282

job description

IT Project Coordinator III

job summary:

Role: Project coordinator III

No of Openings: 2

Duration: 10 Months

Location:Chicago,Illinois

Description:

Key Duties, Responsibilities, and Activities

  • Ensure proper capital forecasting for all projects in portfolio

  • Meet with Infrastructure PMs to ensure proper forecasting of infra needs

  • Present to IT PM the forecast to be made and seek approval

  • Submit capital forecasts for all projects in portfolio

  • Ensure all funding requests for portfolio are tracked (seed funding, primary funding, supplemental funding)

  • For some projects (time and need dependent), manage the project budget

  • Manage individual team to their estimates. This is driving the detailed budget / actual / forecast per project. Report to the IT PM all findings

  • Review all time entries (for completeness and reasonableness)

  • Weekly review of trends (based on time reporting)

  • Review OBIEE Financial reports to compare Actuals to ensure they are as expected

  • Identify anomalies, Report anomalies to the IT PM, Track down, with Finance, any anomalies to have them corrected

  • Create weekly status reports for Key Initiatives (that they are involved with)

  • Create other exec presentations, as needed

  • Ensure process compliance of all projects

  • Tool Administration (PWA, Confluence, TFS, Jira, ...)

  • Resource Onboarding

  • Finding meeting rooms

  • Setting up meetings

  • Meeting minutes

Education:

  • Bachelor's Degree, in a technical or scientific field or equivalent experience, education or training.

Experience:

  • 3-4 years of experience in IT

  • 2 or more years direct work experience in a project coordination capacity for Application Development projects

  • Project coordination experience for multiple medium-large projects

  • Experience in a big matrixed env - Fortune 500 companies

  • Advanced Excel, MS project, Powerpoint experience required

  • Financial tools experience a plus

  • Previous airline or travel industry experience a big plus.

Behavioral Competencies:

  • Adaptability -Maintaining effectiveness when experiencing major changes in work tasks or the work environment.

  • Follow-Up - Monitoring the results of assignments, or projects, considering the skills and experience of the individual and the characteristics of the work.

  • Presentation - Presenting ideas effectively to individuals or groups in a way that is suited to the characteristics and needs of the audience.

  • Initiating Action - Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.

  • Managing Work (includes Time Management) - Effectively managing one's time and resources to ensure that work is completed efficiently.

  • Continuous Learning - Actively identifying new areas for learning; using newly gained knowledge on the job and learning through their application

  • Negotiation - Effectively exploring alternatives and positions to reach outcomes that gain the support and acceptance of all parties.

  • Quality Orientation - Showing concern for all aspects of the job; accurately checking processes and tasks.

* A face to face interview will be required. Please ensure all submitted candidates can commit to an in person interview. *

location: CHICAGO, Illinois

job type: Contract

work hours: 9 to 6

education: Bachelors

responsibilities:

Key Duties, Responsibilities, and Activities

  • Ensure proper capital forecasting for all projects in portfolio

  • Meet with Infrastructure PMs to ensure proper forecasting of infra needs

  • Present to IT PM the forecast to be made and seek approval

  • Submit capital forecasts for all projects in portfolio

  • Ensure all funding requests for portfolio are tracked (seed funding, primary funding, supplemental funding)

  • For some projects (time and need dependent), manage the project budget

  • Manage individual team to their estimates. This is driving the detailed budget / actual / forecast per project. Report to the IT PM all findings

  • Review all time entries (for completeness and reasonableness)

  • Weekly review of trends (based on time reporting)

  • Review OBIEE Financial reports to compare Actuals to ensure they are as expected

  • Identify anomalies, Report anomalies to the IT PM, Track down, with Finance, any anomalies to have them corrected

  • Create weekly status reports for Key Initiatives (that they are involved with)

  • Create other exec presentations, as needed

  • Ensure process compliance of all projects

  • Tool Administration (PWA, Confluence, TFS, Jira, ...)

  • Resource Onboarding

  • Finding meeting rooms

  • Setting up meetings

  • Meeting minutes

qualifications:

Education:

  • Bachelor's Degree, in a technical or scientific field or equivalent experience, education or training.

Experience:

  • 3-4 years of experience in IT

  • 2 or more years direct work experience in a project coordination capacity for Application Development projects

  • Project coordination experience for multiple medium-large projects

  • Experience in a big matrixed env - Fortune 500 companies

  • Advanced Excel, MS project, Powerpoint experience required

  • Financial tools experience a plus

  • Previous airline or travel industry experience a big plus.

skills: - 3-4 years of experience in IT

  • 2 or more years direct work experience in a project coordination capacity for Application Development projects

  • Project coordination experience for multiple medium-large projects

  • Experience in a big matrixed env - Fortune 500 companies

  • Advanced Excel, MS project, Powerpoint experience required

  • Financial tools experience a plus

  • Previous airline or travel industry experience a big plus.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.