Randstad CONFERENCE & TRAVEL SPECIALIST in Worcester, Massachusetts



Worcester, MA


US$ 18 - US$ 25 per hour

Date Posted:

Wednesday, October 5, 2016

Job Type:


Reference #:






Randstad USA Administration

DescriptionRandstad in partnership with The Hanover Insurance Group are actively searching for an experiences Conference & Travel Specialist / Event Planner to join their team on a long-term contract basis at their corporate office in Worcester, MA. The Hanover Insurance Group is an industry leading Property & Casualty Insurance Co. with over 160 years of rich history and tradition. Recognized as One of America's Top Employer's (Forbes) and A Best Places to Work (Business Insurance), The Hanover offers a collaborative environment that fosters development and growth.


- Modern building with local and onsite amenities

- Comprehensive training and collaborative work environment

- Flexible working hours (Monday-Friday)

- Competitive pay plus benefits

- Opportunity to position yourself for permanent openings within the organization

Position Overview/Summary:

Plan and execute meetings, events and conventions to ensure clients' satisfaction and meet set criteria. Work under general supervision. Involved in contract negotiations with outside vendors and budget planning for the events. Make procedure-level recommendations. Generally handles smaller, "standard" business meetings.

Working hours: Monday - Friday 8:30am-5:00pm or 8:00am-4:30pm (Flexible)


Responsibilities/Essential Functions:

--Negotiate contracts with outside vendors (Hotels, destination management companies, awards/gifts representatives and various other meeting support vendors), in connection with the Company's events and meetings. Requires judgement, sensitivity and ingenuity in appraising the capabilities of hotels and other suppliers.

--Determines and guarantees room requirements well in advance of each meeting. Independently determines and guarantees costs for food functions, tours, recreational facilities, etc. These calculations have a measurable impact on the Company's financial responsibility to the hotel and other vendors contracted for each meeting as well as the final budget of the event being planned.

--Accountable for managing meeting/event budgets in order that they come in as projected at the conclusion of the event. Provide up-to-date reports for management at the conclusion of each meeting to include survey results (whenever applicable) as well as financial recap reporting. Works closely with Sr. Conference & Travel Specialists as well as Director for training related needs to ensure a balanced budget.

Required Skills, Key Competencies and Experience:

--Establish and maintain a network of contacts in the Hospitality industry and at other Corporations

--Negotiation skills with goal of maximizing savings and concessions

--Contracting skills

--Act as a Fiduciary with the utmost integrity.

--Managing logistical responsibilities associated with the event/meeting to include: registration, communications, production, speaker support, food & beverage, travel, accommodations, staffing, site-selection and activities.

--Typically has 1-3 years of corporate meeting management or hotel event planning experience. College degree or certificate in meetings management preferred.

Please send your resume directly to Patrick Watson for an immediate response! pwatson@hanover.com

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.