Randstad Human Resources Manager in Washington, District Of Columbia
Human Resources Manager
Monday, October 3, 2016
Randstad Human Resources
Under the direction of the President/CEO, while following established policies and procedures, performs a broad-range of human resources activities. Provides human resources services such as: employee relations, recruiting, maintaining a fair and equitable compensation program, developing personnel policies and procedures, planning to meet the human resources needs of the future, ensuring that internal policies and programs conform to all laws that affect the workplace, time and attendance maintenance, payroll processing, and benefits administration. Advise managers, supervisors, or administrators in all HR practices. Provide information to employees about regulations, contract language, and policies. Serves as a strategic partner in balancing the needs of the organization and the needs of the employees.
Major Duties & Responsibilities
Ensure appropriate adherence to all employment laws regarding recruitment, record keeping, disclosures, compensation, payroll deductions, and benefits administration. Maintain compliance with mandatory job posters for each Branch.
Is responsible for Time and Attendance/Payroll administration to include:
Regularly monitor, prepare, and input bi-weekly Time & Attendance records. Contacts employees with questions, corrections and changes and gets manager s review/approval. Reviews, adjusts, calculates, verifies and then enters each employee s Time & Attendance information into the payroll system bi-weekly.
Maintenance of employees access card/time clock badges.
Prepare and assure proper changes to payroll master file.
Prepare, verify, and process bi-weekly payroll. Provide reports to Accounting for posting.
Management of year-end/W-2 s, imputed income of GTL, and employees tax, direct deposit, voluntary/mandatory deductions.
Responds to and resolves employee questions/corrections regarding payroll.
Update Accrual Salary/Vacation reports monthly and provide to Accounting for posting.
Provides all other payroll related reports/information to Accounting or Ceridian Tax Services as needed.
Responsible for the leadership, implementation and delivery of a comprehensive, full-cycle recruitment and search process including: creating and posting a job ad, sourcing and evaluating resumes, conducting phone screens, administering and processing applicant application and other paperwork, conducting background/credit/bondability/reference checks, interviewing, sending denial letters to non-selected applicants, preparing and administering offer letters, processing new hire paperwork, and onboarding/conducting new hire orientation.
Responsible for total Benefits administration to include:
Health/dental, Life/STD/LTD, Paid time off, 401K, Unemployment, FMLA, COBRA
Manage enrollments/terminations/changes of benefits. Manage open enrollment process.
Prepare a variety of monthly reports, including individual benefit summary reports.
Input benefit information for employees via vendor website and payroll system.
Review/reconcile billing statements for accuracy and provide to Accounting Department.
Prepare debits and credits for health premiums. Coordinates with the Accounting Department.
Benefits renewal/contract negotiation.Vendor/broker relations/communications.
Ensure employees are enrolled at appropriate times.
Leave/paid time off administration. Manual processing of comp time accruals.
Works with outside vendors to keep policies/contracts up-to-date and competitive. Gathers information for changes/renewals. Reviews/reconciles monthly invoices for payment.
Responsible for the administration of compensation and all personnel actions/changes; documented by Change of Status forms.
Maintain personnel files, time and attendance, and other records management.
Performance Management- Administer employees performance review process. Provide management with Annual performance reviews and reminders for completing evaluations timely, before anniversary date. Liaison for corrections/updates to performance reviews. Prepare write-ups/ documentation of performance/ disciplinary actions. Conduct employee counseling and termination meetings.
Conduct exit interviews upon resignation of employees and analyzes data. Makes recommendations for corrective action and continuous improvement.
Training and Development- Develop, plan, organize, conduct, and coordinate personnel coaching/training and team-building initiatives. Maintain log of all employees training and development activities. Research and provide suggestions to management regarding training programs, classes, seminars, webinars, etc. Assign and monitor employees completion of required compliance trainings. Register and coordinate payment for trainings. Tracking and monitoring progress for in-house trainings. Keep up-to-date on changing employment laws/updates through seminars, webinars, SHRM.org, or email updates.
Employee relations- Serve as the intermediary between management and employees by handling questions, resolving work related issues, and administering disciplinary procedures. Handle employee grievances. Conflict resolution meetings/management. Workplace investigations/fact-finding.
Develop/update new employee orientation programs for the successful transition of new hires.
Develop, create, and continuously update job descriptions for all positions.
Perform annual review of Employee Guidebook to ensure consistent application of current policies to all areas and adherence to all relevant employment laws.
Identify areas of improvement and develop creative initiatives to foster a positive work environment. Research/implementation of employee morale building /engagement initiatives.
Handle all governmental related personnel matters (i.e. EEO, Unemployment, COBRA, etc.).
Represent company at all employment hearings and provide direction to supervisors and managers to ensure appropriate actions are taken.
Administration- Responsible for month-end reports (AXA Updates, Monthly Salary Updates, Vacation/Salary Accruals) and annual reports (AXA Annual Census, CareFirst Annual Census, Liberty Mutual Worker s Compensation Annual Census). Provide data to other departments for various reports.
Maintenance/updates to the HR section of Star Center Intranet.
Acts within the policies and procedures of the Credit Union. Performs job duties and responsibilities in a manner which protects the integrity and reputation of the Credit Union.
All other duties as assigned by the President/CEO.