Randstad Branch Administrator in Vienna, Virginia
Job Title: Branch Administrator
The Branch Administrator onboards all new talent (W2 and Third Party Vendors) and ensures that all required internal paperwork, client specific paperwork, and pre-employment screenings are complete and compliant prior to the start of talent’s assignment. The BA will ensure compliance with all HR policies, E-Verify and employee file retention. The BA is responsible for confirming that all talents’ timecards are submitted, approved and received by central payroll for processing each week. The BA will be asked to review new client agreements to determine customer setup needs and make changes to existing customer’s setup when necessary. The BA will also provide administrative support to the office.
Adapts quickly to frequently changing processes, guidelines and requirements
Must be a “Quick study" when learning new systems, skills and concepts
Proficient with Microsoft Office tools including Word, Excel and PowerPoint
Proficient using Google mail, calendaring and shared drives
Ability to think and respond quickly and effectively under pressure
Strong customer focus and customer service skills
Excellent communication and organizational skills
Possess strong interpersonal skills and ability to analyze, explain, and draw logical conclusions
Experience describing and documenting specific requirements
Must be detail oriented with a concern for quality expressed by continually initiating process improvements
Manage the onboarding process from to start to finish for new talent. (Onboard, Hire, E-Verify)
Communicate effectively with recruiters and account managers to ensure new hire paperwork and screenings are completed and talent are cleared and ready to hire prior to their start date.
Ensure compliance with E-Verify for each W2 contractor hired.
Create orders and assignments for all talent
Gather paperwork for new vendors and submit to corporate compliance for setup
Serve as talent’s dedicated contact for all payroll or timekeeping questions and issues.
Maintain and update: weekly payroll Google doc, Client Specific Requirements, Logins for VMS sites and drug/background vendors.
Run and Review time entry audit report, payroll register, invoice register, third party vendor payment reports and spread reports to ensure accuracy. Research and resolve any issues discovered.
Help producers with spread report questions
Process Pay and Bill Adjustments and notify producers tied to the activity, if the adjustment will result in an impact to their spread.
Update Assignments: Including time approver, pay and bill rates, extensions, and commission, as needed
Close assignments and terminate talent’s employment once their contract ends
Serve as main point of contact to respond to Equifax on unemployment claim inquiries.
Review Accounts Receivable/Aging reports bi-weekly and coordinate with central collections team when an issue is identified (i.e.: short payments; over payments, extremely delinquent accounts, etc…)
Review new client agreements to determine customer setup requirements.
Submit new customer setup requests and make changes to existing customer setup as needed
Other office support, including: AP, expense reports, gift card purchases through procurement, order office supplies, file paperwork as per retention policy, order promotional products, etc…
Serve as a liaison between field operations and corporate office when needed. Also help communicate updates to Talent when needed.
Randstad is an Equal Opportunity Employer and makes all employment decisions based solely on the basis of qualifications and without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, protected veteran status or any other legally protected group status. The EEO is the Law poster is available here: http://www1.eeoc.gov/employers/upload/eeocselfprintposter.pdf_ . If, because of a disability, you require a reasonable accommodation for any part of the employment process, please email firstname.lastname@example.org and let us know the nature of your request and your contact information. Qualified applicants with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.