Randstad Branch Administrator in Vienna, Virginia

Branch Administrator


Vienna, VA

Date Posted:

Thursday, October 13, 2016

Job Type:


Reference #:



Randstad Careers

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Job Title: Branch Administrator

Job Summary

The Branch Administrator onboards all new talent (W2 and Third Party Vendors) and ensures that all required internal paperwork, client specific paperwork, and pre-employment screenings are complete and compliant prior to the start of talent s assignment. The BA will ensure compliance with all HR policies, E-Verify and employee file retention. The BA is responsible for confirming that all talents timecards are submitted, approved and received by central payroll for processing each week. The BA will be asked to review new client agreements to determine customer setup needs and make changes to existing customer s setup when necessary. The BA will also provide administrative support to the office.

Skills Required:

  • Adapts quickly to frequently changing processes, guidelines and requirements

  • Must be a “Quick study" when learning new systems, skills and concepts

  • Proficient with Microsoft Office tools including Word, Excel and PowerPoint

  • Proficient using Google mail, calendaring and shared drives

  • Ability to think and respond quickly and effectively under pressure

  • Strong customer focus and customer service skills

  • Excellent communication and organizational skills

  • Possess strong interpersonal skills and ability to analyze, explain, and draw logical conclusions

  • Experience describing and documenting specific requirements

  • Must be detail oriented with a concern for quality expressed by continually initiating process improvements

Job Responsibilities

  • Manage the onboarding process from to start to finish for new talent. (Onboard, Hire, E-Verify)

  • Communicate effectively with recruiters and account managers to ensure new hire paperwork and screenings are completed and talent are cleared and ready to hire prior to their start date.

  • Ensure compliance with E-Verify for each W2 contractor hired.

  • Create orders and assignments for all talent

  • Gather paperwork for new vendors and submit to corporate compliance for setup

  • Serve as talent s dedicated contact for all payroll or timekeeping questions and issues.

  • Maintain and update: weekly payroll Google doc, Client Specific Requirements, Logins for VMS sites and drug/background vendors.

  • Run and Review time entry audit report, payroll register, invoice register, third party vendor payment reports and spread reports to ensure accuracy. Research and resolve any issues discovered.

  • Help producers with spread report questions

  • Process Pay and Bill Adjustments and notify producers tied to the activity, if the adjustment will result in an impact to their spread.

  • Update Assignments: Including time approver, pay and bill rates, extensions, and commission, as needed

  • Close assignments and terminate talent s employment once their contract ends

  • Serve as main point of contact to respond to Equifax on unemployment claim inquiries.

  • Review Accounts Receivable/Aging reports bi-weekly and coordinate with central collections team when an issue is identified (i.e.: short payments; over payments, extremely delinquent accounts, etc…)

  • Review new client agreements to determine customer setup requirements.

  • Submit new customer setup requests and make changes to existing customer setup as needed

  • Other office support, including: AP, expense reports, gift card purchases through procurement, order office supplies, file paperwork as per retention policy, order promotional products, etc…

  • Serve as a liaison between field operations and corporate office when needed. Also help communicate updates to Talent when needed.

Randstad is an Equal Opportunity Employer and makes all employment decisions based solely on the basis of qualifications and without regard to race, color, religion, sex,sexual orientation, gender identity,national origin, age, genetic information, disability, protected veteran status or any other legally protected group status. The EEO is the Law poster is available here: http://www1.eeoc.gov/employers/upload/eeocselfprintposter.pdf_ . If, because of a disability, you require a reasonable accommodation for any part of the employment process, please email accommodations@randstadusa.com and let us know the nature of your request and your contact information. Qualified applicants with criminal histories will be considered for employment in accordance with theSanFranciscoFair Chance Ordinance.

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