Randstad Administrative Assistant in San Rafael, California

Administrative Assistant


San Rafael, CA

Date Posted:

Monday, October 3, 2016

Job Type:


Reference #:



Randstad Life Sciences

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Job Title: Contracts Management Assistant

Position Description

  • The DSBO Contracts Management Assistant supports the DSBO Contracts Management team with the coordination of contract requests for the company s Development Sciences with a particular emphasis on contract request workflow administration and prioritization. The Contracts Management Assistant will interface between DSBO and the Development Sciences functional groups and the Legal department to coordinate the prioritization and efficient processing of contracts in support of clinical programs and trials.

Position Responsibilities

  • Key support role for administering contract requests to the DSBO Contracts Management team.

  • Oversee the contract request workflow and delegation to Contracts Management team.

  • Coordinate communication of contract status with internal stakeholders and manage expectations accordingly.

  • Manage follow up and facilitate approvals of contracts within the system in accordance with the company s policies and procedures.

  • Ensure regular, timely and thorough communication with all internal and external parties.

  • Ensure timely, accurate and thorough data entry and tracking of contracts into departmental systems and databases.

  • Initiate new suppliers into the company s ERP system.

  • Assist with internal/external parties with invoice and/or purchase order issues.

  • Prepare Oracle OBIEE reports as requested.

  • Obtain electronic signatures to contract related documents.

  • Support DSBO project initiatives as directed.

  • Support DSBO LiveLink and Sharepoint site as needed.

  • Schedule and coordinate meetings/conference calls and related activities as required.

  • Prepare professional and accurate communication with internal and external stakeholders.

Position Requirements

  • College degree or equivalent experience


  • Medical, Dental, and Vision Insurance

  • 401K Plan with Company Match

  • Life and AD&D Insurance

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