Randstad Faculty Assistant- University Setting (Part Time) in Cambridge, Massachusetts
Faculty Assistant- University Setting (Part Time)
US$ 18 - US$ 19 per hour
Wednesday, October 5, 2016
Randstad USA Administration
DescriptionCurrently hiring a part time Faculty Assistant at prestigious University in Cambridge, MA.
This role performs a wide range of highly skilled administrative duties for one or more faculty or an
academic unit/department. Executes, with proficiency, a broad range of technical systems in supporting teaching and research.
Prioritizes multiple tasks in a competing environment (i.e., multiple faculty).
-Provides wide ranges of clerical support including: keyboarding, composing and editing letters, memoranda, reports, lecture/course materials, presentations, cases.
-Prepares copy for publication or submission of grant proposals and/or reports.
-Establishes office procedures.
-Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications.
-Uses Internet, may include web maintenance and design.
-Serves as principal contact and source of information for students, staff, faculty, and external customers.
-Manages complex calendars, arranges for meetings, appointments and travel arrangements.
-Coordinates events, including conferences, seminars, and colloquia.
-Prepares and produces financial reports using online financial systems, such as reimbursement for travel, corporate cards, HU Purchasing card, etc.
-Assists in preparation of spreadsheets for budget, grant or contract, including tracking and maintaining expenditures and reconciling accounts; uses budget tool.
-Purchases and maintains inventory of supplies for office or lab.
-Creates and maintains filing system(s).
-Answers and routes phone calls, mail and e-mail messages and may handle wide-range information dissemination.
-May assist in training, scheduling, and distributing work of students, casuals, or temporary staff.
Working hours: Flexible schedule between business hours; total of 17.5 hours
Business training or college degree preferred, or an equivalent of education plus experience in an office environment.
Skills and Experience
-Three plus years related experience with proven office administration and customer service skills required.
-Solid working knowledge of office processes and systems, and of related computer software and electronic communications tools.
-Proven interpersonal skills with experience providing complex administrative support to one or more.
-Ability to work across teams and with a variety of projects and constituencies.
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.