Randstad Accounts Payable Manager in Baltimore, Maryland

Accounts Payable Manager


Baltimore, MD

Date Posted:

Thursday, October 13, 2016

Job Type:


Reference #:


Questions? 410-752-5244.


Randstad Finance & Accounting

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Accounts Payable Manager

Randstad Professionals Greater Baltimore team specializes in Accounting and Finance, contract and contract to hire staffing and helps over 1000 professionals start and grow their career each year. We have an upcoming opportunity for an Accounts Payable Manager.

Job Description:

The A/P Manager is responsible for analyzing and verifying outstanding invoices to ensure proper payment and adherence to applicable requirements within the company; ensuring financial deadlines are met for month-end, quarter-end and year-end financial closings and supervising the employee expense reporting process as well as any special projects as it relates to the A/P process to include upgrades, integrations etc. This position interacts with all levels in the accounting department as well as numerous other departments in the company.

Responsibilities include, but are not limited to:

  • Supervise A/P Specialists and the entire A/P process.

  • Devise systems and implement those procedures to improve efficiency and accuracy of a department or the organization.

  • Compose reports and other communication materials.

  • Provide input and ideas to improve processes and functions and to maximize effectiveness.

  • Given goals and general guidelines, administer company policy to support functions as assigned.

  • Supervise check runs; analyzing and verifying outstanding invoices to ensure proper payment and adherence to any applicable requirements.

  • Ensure that all financial deadlines regarding accounts payable are met for month-end, quarter-end and year-end financial closings, including supporting requests from internal and external audit functions.

  • Manage all employee expense reporting process; including payments.

  • Help to develop and maintain documentation such as periodic calendars of accounts payable tasks, desk manuals for each work area, and training manuals.

  • Maintain consistency of adherence to accounts payable policies and goals, establish and communicate standard operating procedures for accounts payable team to follow, monitor and analyze specific accounts payable operations, such as: invoice research and follow-up; problem documentation; and standardization of input.

  • Communicate with other departments, branches and vendors regarding A/P position on relevant issues, design/revise tools, processes and procedures to improve efficiency and head special projects, as needed.

  • Provide training to new and existing staff (corporate and field) as needed.

  • Advise staff regarding the handling of non-routine reporting transactions.

  • Handle A/P personnel issues relating to staff vacations, conflicts, absenteeism, performance issues, etc.

  • Delegate tasks across the entire A/P team and ensure expectations so that the team achieves a quality outcome, this includes determining deadlines and recognizing and adjusting based on for inequities or high achievement.

  • Study issues related to future developments and make recommendations to management as well as perform expense analyses on a monthly basis

  • Generate and provide support for all W-9 requests.

  • Responsible for yearly 1099 reporting. Generate the W-3 for the I. R. S.

  • Provides Customer Service

  • Answer all accounts payable questions in a prompt and courteous manner.

  • Continuous Improvement

  • Assists in driving a continuous improvement strategy within the business to result in ongoing incremental gains in quality and efficiency.

Job Requirements:

  • Bachelor s Degree in Accounting, Finance or a related field preferred.

  • 10 years of dedicated accounts payable experience.

  • 6 years of management experience in an Accounting related position.

  • Excellent attention to detail.

  • Excellent time management skills.

  • Excellent interpersonal and communication skills with the ability to effectively present information and respond to questions from individuals and/or groups both within the organization and outside of the organization.

  • Demonstrate ability to manage multiple tasks and high volume workload. Strong sense of urgency and results-orientation.

  • Ability to anticipate needs, take initiative and apply experience in specialized areas of expertise and knowledge.

Application Process

Once we know of your interest, a Randstad Professionals recruiter will review your resume and contact you to better understand your skills and tell you more about the opportunity. We will meet qualified candidates face to face and our best talent will interview with the employer face to face - we will move quickly!

Click Apply to submit your resume today!

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