Randstad Currently Seeking A Facilities Coordinator in Aliso Viejo, California
Currently Seeking A Facilities Coordinator
Aliso Viejo, CA
US$ 15 per hour
Monday, October 10, 2016
Temp to Perm
Randstad USA Administration
Under direct supervision, complete various facilities administration duties. Duties include, but are not limited to, administrative support, conference room and food service coordination, work-order processing and internal move assistance. This position serves as the primary contact for tenant/client requests, relations and vendor management and requires a positive and professional attitude with a customer focus.
Maintain excellent tenant relations. Review and monitor tenant requests.
Provide administrative support to management of facilities operations including spread sheets, word processing, presentation and database work.
Assist other staff members in the implementation and organization of employee moves. May be involved with communicating and coordinating with movers, vendors and other internal/external staff members as required. May work as the backup liaison to other in-house support groups.
Assist with the initiation of purchase orders as requested by management or other involved parties.
Answer phone lines for incoming maintenance calls. Dispatch appropriate staff members accordingly. Work with appropriate staff members/building engineers and vendors to resolve any issues. Respond to tenant/client requests promptly and assist in answering tenant/client questions and resolving tenant/client concerns.
Work with appropriate staff members/building engineers to maintain property in Class A condition.
Serve as primary contact for tenant maintenance requests. Coordinate maintenance requests, distributing and closing out work orders as required. Coordinate service requests as needed. Maintain tenant/client service logs, and coordinate meetings.
Daily contact with vendors and contractors to schedule miscellaneous repairs and maintenance. Perform property inspections and tours.
Work with facility management to ensure completion of all special project work as assigned.
Ensure compliance with landlord and vendor requirements.
Working hours: 8 AM - 5 PM
Four year degree preferred; higher education or vocational training specializing in business or computer skills required.
Minimum of 2 years previous related experience.
Excellent skills in Word, Excel, PowerPoint, SharePoint and Outlook. Ability to learn new programs quickly. General computer knowledge.
Ability to simultaneously manage multiple projects and interruptions, and to reprioritize work on a regular basis, with the flexibility to respond to changing needs and requests.
Excellent customer service and interpersonal skills, including the ability to effectively communicate with a wide variety of people, and to respond appropriately to customers.
Professional attitude and appearance.
Excellent organizational skills, attentive to details, and able to set own priorities to manage own time to meet deadlines.
Must be dedicated to the highest quality and customer satisfaction with a high degree of energy.
Excellent written and verbal communication skills, including the ability to use tact and diplomacy.
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